Set-up/Operation
Let us handle the display behind the scenes so you can focus on hosting a great event. Each rental includes set-up, operation, and tear-down of the displays.
LED Rental FAQ
What is your LED rental pricing?
Our mobile 12’x7′ screen rate starts at $4,000 for one day. Our 15’x8′ starts at $6,000. Modular rates can vary from $8,000 to $20,000+. Rates are subject to vary based on a number of factors, you can learn more about LED screen rental pricing here.
What does my rental include?
A rental includes delivery, setup, operation, and tear-down of the LED equipment. It also includes at least one trained LED technician for the duration of your event to run the display, troubleshoot any issues if they arise, and cater to any special requests or changes you may have.
What is your smallest screen?
Our smallest screen is 12’x7′. We will not build a smaller screen that this due to the nature of LED walls and their pixel density. If you want something smaller you may want to consider renting a TV.
Do you rent TV’s or projectors?
We do not rent TV’s or projectors, but we suggest Meeting Tomorrow for TV rentals, and FunFlicks for outdoor projector screen rentals.
Do you supply power?
Our mobile units have quiet onboard generator power. We do not provide power for modular and indoor screens.
Can I use your power to run other elements of my event?
Unfortunately no. Our generators are selected to power our LED system at maximum capacity, nothing more.
Do you provide sound?
We can provide two 1,000 watt speakers upon request. They are loud enough for small to medium-sized crowds. However we suggest hiring a dedicated audio company for crowds of 1,000+ people.
What can I display on the screen?
Anything! Popular examples include videos, live TV, advertisements, camera feeds, live scoring, messaging, and more. You can also check out our article: 25 Video Wall Content Ideas
How high can your screens go?
Our mobile screens have adjustable height with the following maximum heights: Our 12’x7′ can be raised 8′ (bottom of screen to ground), our 15’x8′ mobile screen can be raised 12′, and our modular screens can be ground supported or “flown” to various heights.
What are the footprints of your screens?
12’x7′ mobile screen: 16x8x9 (ft. LxWxH), 15’x8′ mobile screen 20x10x13, modular – varying.
Do your screens rotate?
All of our mobile screens rotate 360 degrees. Want to adjust the angle mid-event? No problem. Modular screens will not rotate however.
How bright do your screens get?
Our outdoor screens have a minimum of 4,500 nits which is bright enough to be seen clearly under direct sunlight. Indoor screens range from 1,000 to 1,500 nits.
What happens in inclement weather such as rain or heavy winds?
Our outdoor screens are IP65 outdoor rated and withstand heavy rain and wind. Rest assured that our screens will continue unfazed in mild to moderate inclement weather.
What tech specs do you need LED files provided in?
For standard 16:9 screens, please send your files at 1920x1080p. Format for video is compressed .mp4 and .jpeg for stills. More design information can be found here.
How do I send you the LED files?
Please email us a download link via a cloud storage service such as Dropbox, Box, Google Drive, or WeTransfer, 5 business days prior to show-day.
Can I provide content onsite via flash drive?
Yes. Send us the bulk of your content in advance, but if some last minute stragglers want their advertisement put onto the video wall we can add those files. *Files must be provided at the proper completed specifications.
What are your A/V inputs?
We accept all standard video inputs – HDMI, SDI, D Port, DVI, and VGA. Cameras and other supplemental feeds must be sent via SDI. Audio input is XLR.
How do I sell sponsorships?
We are more than happy to provide assets to help you sell LED advertising sponsorship slots – whether you need event-specific images, hi-res print images, etc. Also check out our article How to Increase Sponsorship Revenue with Digital Signage.
How do I incorporate advertising onto the screen?
There are three main ways to incorporate sponsor ads into your run of show – full-screen alternating, split screen, and logo overlays. The second two have the added advantage of simultaneous advertising and entertainment.
How do I engage the crowd with my LED product?
Interactive displays tend to be the biggest hit. Exciting content examples include social media streams, camera feeds, selfie cams, text-to-screen, and live messaging. Our team of professionals would love to offer you catered advice on how to engage your event attendees.
Does the screen detach from your LED truck?
Our screen is permanently constructed onto the SuperMAX. If you are concerned about the aesthetic appeal of having a truck onsite there are a number of ways we can hide it, including piping/draping and fencing.
If I am providing my own power, what are the requirements?
Indoor modular: Varies, we will communicate power requirements to you | Indoor 12’x7′ mobile – Four (4) separate 20 amp breakers, standard edison | Indoor 15’x8′ mobile – One (1) 50 amp twist lock
What is a mobile screen?
A screen that is pre-fabricated onto a set of wheels. Benefits include speedy setup and lower rental price tag.
What is a modular screen?
Modular refers to screens that are constructed onsite. Benefits include custom-sized and aspect ratio screens, and indoor usage.
Do you sell LED products?
In addition to rental we also sell mobile LED products and LED installation.
What does pixel pitch mean?
Pixel pitch is a measurement of pixel density. The lower the number (i.e. p6 or p10), the higher the relative resolution. So a lower pixel pitch is better than a higher one.
What pitch do your screens use?
Our mobile screens use a “tight” pitch of 4.8mm which translates to very high resolutions. Indoor/outdoor modular products range in pitch from 2mm to 10mm
What does a 16:9 aspect ratio mean?
An aspect ratio is the fraction of screen width divided by screen height. 16:9 is the standard aspect ratio of video and film. To make sure your screen is 16:9, width divided by height should equal close to 1.778. Learn more here.
What are nits?
Nits is a measurement of LED screen brightness. The higher the number the better, outdoor LED requires 4,000+ nits.
What is an IP rating?
IP, or ingress protection rating refers to an LED product’s resistance to nature’s elements. The higher the number the better.
All-Encompassing A/V Services
From the moment you contact us to the completion of your event, Insane Impact will work closely with your team to ensure a maximum impact from your LED wall rental.
Every rental we provide includes:
LED Display Rental Guide – Everything You Need to Know
Not ready to request a quote? Continue reading to learn everything you need to know about the tech terms, pricing, event applications, and how to get the most out of your LED wall rental company.
What is an LED Display?
An LED display is a flat panel display that uses light emitting diodes (LED) as the light source. This is in contrast to LCD which typically uses cold cathode fluorescent lamps (this is a simplification, if you’re really itching for an in-depth look at LED vs LCD, check out this article) The most important takeaway from LED display is that it is the most efficient, brightest shining, and fastest growing display technology!
What is an LED video wall?
An LED display wall (also referred to as jumbotrons, video walls, and LED screens) is a collection of multiple LED panels linked together to form 1 large, seamless image. When you see the jumbotrons and video screens that are much larger than a TV for a home entertainment system, then it is likely a video wall. They are used to create massive displays and require special hardware and software to link the panels together. Their customization opportunities make them great for creating any size or shape!
*Image of individual LED display panels before they are linked together to form an LED video wall
* This excludes outdoor TV’s. ** Measured as IP rating *** Measured as pixel pitch
As illustrated above, an LED wall is simply many individual LED panels linked together to form a larger display. The panels are specialized to communicate with each other when linked together. Special LED processing software and hardware then maps these panels to be treated as one large, seamless LED display. The main reason for the modular nature of jumbotrons is the transportability. It would be near impossible to transport a 30 ft by 20 ft LED display in one piece, with the exception of mobile video walls.
Mobile Vs. Modular
Not all LED display walls are created equal. They come in varying resolutions, display brightness, durability ratings, and structures. If you want to learn about the nitty gritty of different LED product tech specs, check out our LED Academy. One big differentiation for LED display walls is their structure. They can be broken down into 2 main structure types:
Modular
Modular LED display walls are LED screens that are transported onsite as individual panels in flight cases, constructed temporarily onsite using aluminum trussing, then torn down after the activation. Benefits of modular LED panel rental include a clean look, and customization options.
*image of an outdoor modular LED display wall
Mobile
Mobile LED walls are LED display walls that are permanently constructed onto a mobile vehicle, such as on a truck or trailer. Mobile LED rental poses a number of benefits, including a cheaper rental rate, faster setup, adjustable screen height, and location flexibility. Learn more on our post: 5 Benefits of a Mobile LED System.
*image of a mobile LED screen trailer
Is Jumbotron Rental Right for You?
LED display is a great way to entertain, engage, inform your audience, and generate revenue with sponsor advertisements. Types of events that benefit from renting LED video walls include concerts, festivals, sporting events, movies at the park, fundraisers, political and activism events, tailgates, watch parties, and more. Typical clients are experiential marketing companies, event planners, show coordinators, production companies, and cities/municipalities. If you are considering renting an LED wall, there are several questions you want to ask yourself.
Things to Consider When Deciding to Rent LED
- Crowd Size – Due to the large nature of LED video walls, they are typically for large gatherings of 100 or more people. If you have a more intimate setting, a standard TV may be a more cost-effective route.
- Display Size – Video walls typically are not any smaller than 12 feet by 7 feet. So if you are looking for something smaller, a TV may make more sense.
- Budget – Renting an LED video screen can range from $3,000 a day to $50,000+. Based on your budget, you may want to consider all options. To learn more about pricing, check out our article- LED Video Wall Rental Pricing Revealed
- Indoor or Outdoor – LED displays are a perfect solution for outdoor events due to their ability to shine extremely bright and be visible under direct sunlight. Outdoor LED screens are also rated to withstand heavy rain, wind, and dust. For an indoor event, depending on the application, you may be able to get away with renting a projection screen. Indoor LED does exist however, and is very popular for trade shows, sporting events, etc.
Bottom Line: If you are hosting an event with a large crowd that requires a large display or outdoor viewing, and you have a budget of $3,000 or more, renting an LED display may be the perfect option for you to up the ante at your next event!
Tech Specs to Consider When Choosing a Rental Product
There are 3 main factors that will affect your LED rental rate and overall viewing experience – screen size, pixel pitch, and screen structure.
Screen Size
Simply put, the farther away you want your screen to be visible from, the bigger the screen you need. LED screens typically start at about 6 feet wide to 50+ feet wide. There is no magic formula to determine what size you need in relation to event size, but if you have 500 viewers or more you will likely want at least a 17’ wide screen.
Pixel Pitch
Pixel pitch is the distance in millimeters between 2 pixels on an LED video board. The lower the pitch, the higher the image quality. Pitches range from 1mm all the way up to 20mm. Pixel pitch is important in determining minimum required viewing distance for a clear image. The higher the pitch, the farther the required viewing distance.
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Screen Structure
Just as important as the screen is the structure supporting it. Screen structures can be broken down into 2 major categories: Mobile and Modular. Mobile screens are pre-built and on a vehicle of some sort. Modular panels come in small LED tiles that are built out using aluminum trussing. Mobile units are more cost effective and quicker to activate but may be limited by space constraints. When renting mobile, make sure your venue has adequate space to navigate and place the screen. Modular walls are popular with custom shapes and indoor events since they are built out on-site. Learn more about mobile vs. modular here.
How to Select the Right LED Company
Now that you have decided to rent an LED display, you want to make sure you hire the right event technology company. There are plenty of rental LED screen companies out there, but choosing the right company can be the difference between a lackluster display and an event-enhancing one. Here are several tips and things to consider when searching for an LED screen hire:
Research Companies Online
Talk to several companies. Get quotes from multiple companies and compare rates. Check out their online reviews. Look at their website and social media pages to see what types of work they do and what their following is. If their work looks good and they receive high ratings online, then there is a good chance they will do a good job for you as well.
Try to Find a Local Company
Try to find big screen rental companies that have an office near you. Try Googling “LED wall rental companies near me” and look for a company with an office listed on Google my Business. By booking local, you can save on travel costs and meet with your rental company in advance to chat and demo their products.
Know the Tech Basics
There are 3 main tech terms that determine the quality of the LED rental product that you are getting. They determine the clarity, brightness, and durability.
- Display Clarity – “Pixel Pitch” Simply put, the lower the number, the higher the resolution. Lower pitches equate to a higher quality product. Usually 10mm pitch or lower is good.
- Display Brightness – “Nits”: This determines the brightness of the LED. The higher the number the brighter. For outdoor screens, you want at least 5,000 Nits
- Display Panel Durability – “IP Rating”: IP ratings are written in 2 numbers. The first number determines protection from solids, the second determines protection from liquids. For an outdoor LED display panel, you want at least IP65
A good LED rental company will explain all of this to you, but if you know the basics you can make a more educated decision on the right LED rental company and the right product.
First Time Rental Tips
Below are some tips you can employ when picking out the ideal LED display for your event. Still not sure which choice is right for you? Read our LED FAQ and find out more about display technology.
Try It Before You Buy It
Most LED companies will be more than happy to demo a product for you prior to rental. It is a great way to put your options into perspective and experience first-hand what you are getting.
Book in Advance
If you are renting an LED screen, you are likely booking many other things. If you book your LED screen ASAP, it is 1 less thing to worry about during crunch time.
Ask Questions
Clearly communicate your needs and ask questions whenever possible. Since LED screens are a high-ticket item, LED display providers will be more than happy to answer all your questions to acquire and retain your business.
LED Screens for Events
Events large or small, indoor or outdoor. LED screens for events can capture the crowd’s attention. Here is a list of some popular applications for LED screens.
Tailgates
Put the big game on the big screen and celebrate your favorite team in style!
Concerts
Give every member of the crowd a front row view with our concert LED screens!
Marathon/5k
Display sponsors, race results, event happenings, camera feeds and more!
Golf Events
Display scoreboards, sponsors, and more!
Fairs/Festivals
Take any fair or festival to the next level!
Worship/Churches
Share your message and create immersive experiences with worship LED screens!
Trade Shows
Stand apart from other trade show exhibitors!
Watch Parties
Movie nights, TV debuts, watch parties and more!
Fundraisers
Encourage donations, display sponsor signage and maximize your funds raised!
LED Content Guide – What Content to Display
LED screens are perfect for creating an immersive experience at events (experiential marketers, we are talking to you). You may know that you want to incorporate LED into your next event, but may be asking yourself “what should I display onto the wall?”. What good is an LED screen if all it does is display static advertising? Event-goers want to feel entertained, not advertised to. If done correctly, you can do both and have a powerful marketing impact. Some popular types of content that can go onto an LED screen include:
Camera Feed to Screen
Also known as image magnification (IMAG if you really want to sound like a pro), it is perfect for concerts or any live performance with a large crowd. It allows you to give everyone in the audience a front row view of the action. Marketers bonus – add an image overlay of a sponsor. Something like “[Sponsor Name] Fan Cam”
Real-Time Data
Again, if you want to sound like a pro, you can call it RTD. RTD is anything that incorporates a feed from an external data source in real time. Examples of RTD include live scoring, live messaging such as weather updates, RSS feeds, and social to screen feeds. We will discuss some of these in more detail below. RTD is great because it is always changing. Event-goers will always have their eyes on the screen if they know they will be seeing fresh, relevant content.
Social Media to LED Wall
Get your hashtag trending while engaging the crowd. There are a number of 3rd party services that allow you to create a real-time social media slideshow. Simply set the hashtag(s) you want to promote, and anyone who has their profile set to public and uses the hashtag will see their post populate onto the LED wall in real time. Don’t worry, most of these services include a moderation function, so no post will appear onto the screen unless manually approved. Another bonus? Your LED technician can also handle the moderation of posts.
Text Message to Video Wall
This one is a very similar concept to the social to video wall, but instead event-goers will text images/messages to a custom phone number to have it populate onto the screen. Again, it is all moderated. Added bonus? You can have them opt in for retargeting campaigns using their cell phone #. Send them promotions, giveaways, and advertisements well after the event is over!
Scoreboards
LED walls can be used for live scoring during sporting events. There are a number of ways to display this, whether it is entry through a scoreboard display software, an RSS feed, or a 16:9 web browser feed, it is great for keeping fans in on the latest scoring.
Live TV
Play the big game or TV premiere on the big screen. LED systems can integrate live TV feeds seamlessly. We’ll bring the LED screen if you bring the wings!
Movies and Videos
Blu-ray, DVD, web streaming, you name it, it can be displayed onto the big screen. Unlike projection, LED shines bright enough to be seen under direct sunlight, so turn your movie night into a movie day!
Sponsor Ads
Videos and stills. Intermix ads in creative and unique ways to reach a fully engaged crowd and get your sponsors’ message across while making some revenue in the meantime.
Anything and Everything
While these big LED screens can seem complex, in reality the display feed operates exactly like a TV with a simple HDMI input. The sky’s the limit with what you can display, and your LED screen provider would be more than happy to explore unique and exciting display opportunities – live drone footage, VR experiences, 3D video, you name it, it can be done!
5 Reasons You Should Rent an LED Screen at Your Next Event
Event Enhancement
Everyone can probably agree that the number one goal of any event is to entertain or inform the attendees. What better way to do this than with captivating picture on a giant TV? Vast content capabilities ranging from live camera feed to live TV to light shows and everything in between are sure to increase the event-goer experience.
Attendee Engagement
Turn your LED rental screen into a tool for social interaction. Involve the crowd with social media to screen. Film the crowd with a camera feed that broadcasts to the screen. Run digital marketing campaigns. The possibilities are limitless and a great way to involve the crowd.
Visibility
LED screens have an array of advantages over their competitors. But when it comes to outdoor long-distance visibility, there is simply no competition. LED screens can be scaled to any size and seen from hundreds of feet away in broad daylight, giving every attendee a first-class front-row experience.
Reliability
LED technology is durable and outdoor products are rated to withstand heavy rain and wind. If there should be a technical difficulty, good LED rental providers also include an experienced technician to fix any issues.
Advertising Revenue
Why stick to a static banner when you can display dynamic, engaging LED ads? Split screen capability allows sponsor loops to run simultaneously with the main content, reaching a huge audience.
LED Screen Rental by Insane Impact | Your #1 Choice from Coast-Coast
Insane Impact’s national LED wall rental service will not leave you disappointed. Our team of professionals have been servicing the United States with head-turning displays since 2015. From the moment you call us to well-after the event is complete, you will have dedicated service ensuring your standards are met and exceeded. Are you new to LED display? No worries, send us a message or call us at 515.221.2924 and we would be happy to help pick the perfect product and service.
INSANE IMPACT PROUDLY SERVICES THE ENTIRE US.
